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The best alternative to Zoho Projects

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects – Uniquely better
  • Design – We invented Workflow Made Easy®
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in
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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Zoho Projects

Zoho Projects

tallyfy
1 Built for process thinking – not ad-hoc projects

Zoho Projects

2 Guaranteed free 1:1 support for life

Zoho Projects

3 Special pricing for light users

Zoho Projects

4 Discount for qualified companies based on your country

Zoho Projects

5 Free Single Sign On (SSO) for all

Zoho Projects

6 Compliant with HSTS and BIMI security

Zoho Projects

Here’s why people don’t like Zoho Projects

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

We are moving to another vendor… Senior SEO Manager[1]
Zoho Projects review on G2
This makes us look stupid towards our clients – hence – I wouldn’t recommend Zoho Projects to any agency that values their clients… Director / Owner[2]
Zoho Projects review on G2
One of the main drawbacks we’ve encountered with the Zoho Projects is the significant price jump between the Premium and Enterprise tiers. We only need a few specific features from the Enterprise category, but there’s no option for a lower price based on our requirements. It would be beneficial if they could introduce more flexible pricing options to accommodate businesses with specific needs…[3]
Zoho Projects review on G2
The CRM calendar is atrocious. no color customizations, extremely poor interface when viewing 2+ users’ calendars at once, inability to have custom icons or filters or color-coordinated rules or modify which fields display without clicking into the details. The CRM calendar is straight out of the year 2000. … contact list views are limited to only 100 records at a time…[4]
Zoho Projects review on Reddit
Anything outside of Mail, CRM, Expense, Recruit, and maybe Desk is hair-pullingly terrible. They promise that all of their “apps” are interoperable, but these integrations are either half-assed to the point of uselessness or so full of bugs you can’t rely on them. Zoho Projects is the worst of the bunch — most of our teams are using other apps on the side just to avoid using it…[5]
Zoho Projects review on Hacker News
Pricing – I had only 5 users accepted in Zoho Projects and the software kept insisting to push me to the paid tier… Presales Consultant within the IT industry[6]
Zoho Projects review on Capterra
The Zoho Projects is, without a doubt, one of the least user-friendly and most aggravating pieces of software I have ever worked with. It has some of the worst user experience and interface (UI) that I have ever seen, and it is missing some of the most fundamental capabilities that a project management software ought to have. It has been nothing but a hassle from the beginning to the end… Construction industry, 2–10 employees[7]
Zoho Projects review on Software Advice
Zoho Projects is a joke! It needs automation with as much depth as CRM. Seriously who are you people serving with these half-cocked…[8]
Zoho Projects review on Reddit
The interface feels outdated and clunky compared to modern project management tools. Zoho Projects lacks the polish and intuitive design that you’d expect from a contemporary software solution. Navigation can be confusing and the learning curve is steep for new users…[9]
Zoho Projects review on GetApp
The reporting features in Zoho Projects are limited and don’t provide the depth of analytics needed for serious project management. Custom reporting is difficult to set up and the dashboard lacks visual appeal and meaningful insights…[10]
Zoho Projects review on TrustRadius
Create and run automated, scalable workflows on Tallyfy

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

Just 3 simple steps to digitized workflows

Evolve ops from chaotic projects in Zoho Projects to predictable processes on Tallyfy

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

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START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need 1:1 help? Unlike costly “professional services” or third-party consultants for Zoho Projects – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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Fair Price Guarantee

Tallyfy is well-known for being the workflow software whose pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Zoho Projects is a no-brainer.

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Integration and compliance information

Summary of connectors and integrations

What is Zoho Projects used for?

Zoho Projects is a traditional project management tool that focuses on handling one-off projects and tasks. While it may be useful for managing temporary initiatives, it potentially lacks the ability to handle repeatable processes that growing businesses need. Unlike Tallyfy, which specializes in scalable, repeatable processes, Zoho Projects may remain focused on the old paradigm of managing ad-hoc work that can’t be easily automated or improved over time.

What exactly is Tallyfy and how is it different?

Tallyfy is a modern workflow management system that transforms how teams work together. Instead of managing chaos through projects, Tallyfy tracks every workflow step automatically, helping teams save hours daily through smart delegation and automation. It’s designed for companies that want to scale operations smoothly, maintain quality, and build consistent, repeatable success – rather than reinventing the wheel with each new project.

As Benjamin Franklin once observed, “By failing to prepare, you are preparing to fail.” This wisdom particularly applies when choosing between project-based tools and process-oriented solutions.

Why should companies move from project management to process management?

As W. Edwards Deming famously said, “If you can’t describe what you’re doing as a process, you don’t know what you’re doing.” While tools like Zoho Projects focus on temporary projects, successful companies typically need repeatable processes that can be improved and automated. Tallyfy helps organizations make this crucial shift, enabling them to create predictable, scalable operations instead of managing endless one-off projects that may drain resources and create inconsistent results.

Does Zoho Projects have a discount for certain countries?

While Zoho Projects may offer standard pricing tiers, they don’t appear to provide thoughtful country-specific pricing. In contrast, Tallyfy offers lifetime discounts based on each country’s GDP-per-capita, making it accessible to businesses worldwide. This approach shows Tallyfy’s commitment to global accessibility and fair pricing based on local economic conditions.

How does Tallyfy handle process improvement?

Tallyfy excels at continuous improvement through its elegant feedback system. Users can leave simple comments that go directly to process owners for review and implementation. This creates a natural cycle of improvement that may be missing in project-based tools like Zoho Projects. The result is compound gains over time that significantly improve efficiency and quality.

As Peter Drucker wisely noted, “What gets measured gets managed” – and this principle becomes essential when choosing systems that either embrace or ignore continuous improvement cycles.

How does AI integration differ between Tallyfy and Zoho Projects?

Unlike Zoho Projects’ basic AI features, Tallyfy integrates AI thoughtfully where it matters most. It can automatically migrate existing process documents, control computer actions for automation, and provide contextual assistance. This practical approach to AI delivers real value instead of just offering a generic chatbot that may add little practical benefit to daily operations.

What are the key problems with Zoho Projects?

Zoho Projects may struggle with scalability since it focuses on managing temporary projects rather than repeatable processes. It potentially can’t effectively automate recurring workflows, may lack proper process improvement cycles, and might not support true operational scaling. The platform’s project-centric approach could make it difficult to standardize operations and achieve consistent quality across the organization.

How can I see real customer reviews of Tallyfy?

You can explore authentic Tallyfy customer success stories and reviews at our customer testimonials page. These reviews showcase how real businesses have transformed their operations by switching from project-based tools to process management with Tallyfy.

Does Tallyfy offer free professional services?

Yes, unlike Zoho Projects, Tallyfy provides free professional services to ensure your success. We believe in supporting our customers fully in their journey to process excellence. To learn more about these services, schedule a chat with our team.

How do I get started with Tallyfy?

Ready to transform your operations from project chaos to process excellence? Book a demo with our team to see Tallyfy in action and discuss your specific needs. We’ll set up a custom trial instance tailored to your organization’s requirements.

Tallyfy is a uniquely different competitor to Zoho Projects

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

References and Citations

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Zoho Corporation. “Zoho Projects” and related logos are trademarks or registered trademarks of Zoho Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
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