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The best alternative to Microsoft Project

Tallyfy evolves your operations from ad-hoc projects to reliable and scalable processes

  • Run processes not projects – Uniquely better
  • Design – We invented Workflow Made Easy®
  • Support – Get expert 1:1 help free – for life
  • Discount – For companies in
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Track all your workflows beautifully - on Tallyfy

Tallyfy vs. Microsoft Project

Microsoft Project

tallyfy
1 Built for process thinking – not ad-hoc projects

Microsoft Project

2 Guaranteed free 1:1 support for life

Microsoft Project

3 Customer-obsessed without pushy sales

Microsoft Project

4 Special pricing for light users

Microsoft Project

5 Discount available for qualified companies

Microsoft Project

6 Free Single Sign On (SSO) for all

Microsoft Project

7 Compliant with HSTS and BIMI security

Microsoft Project

Here’s why people don’t like Microsoft Project

This is third party content sourced from the public web. You can verify this content if you wish. See our disclaimer and citations section below.

The software is too inefficient, plus lacks proper resource planning or budgeting. It has no functionality for meetings, no tracking of time/billing, and doesn’t include document management unless you buy Sharepoint, which itself is difficult to administer and is sluggish.[1]
Microsoft Project review on Reddit
The interface is limiting and difficult to understand without putting effort into experimentation. A Project Manager within the Publishing industry with 1-10 employees[2]
Microsoft Project review on Capterra
Microsoft always feels clunky and dated compared to similar software options.[3]
Microsoft Project review on Capterra
It can be a bit complicated for new users. The interface has a lot of features, which can feel overwhelming if you’re not familiar with project management tools.[4]
Microsoft Project review on Capterra
One of the cons is that it is very expensive compared to its competitors. Even the UI is bit complex and handling large projects becomes difficult.[5]
Microsoft Project review on Capterra
A very heavy platform and visually not very appealing.[6]
Microsoft Project review on Capterra
The software is tough to master, with a steep learning curve. There are also restrictions in customising possibilities and integration with other products.[7]
Microsoft Project review on G2
It is a restrictive tool, it can only be used in Windows environments, not compatible with Linux or MAC OS. It can be expensive and the interface is not very friendly when you are using it for the first time. A user within the Retail industry with 10,000+ employees[8]
Microsoft Project review on Software Advice
MS Project is terrible for tracking actual work. It’s really designed for planning, not execution. The interface feels like it’s from the 90s and hasn’t evolved much.[9]
Microsoft Project review on Reddit
Microsoft Project can be overwhelming for smaller teams who don’t need all the complex features. The learning curve is steep and it requires dedicated training to use effectively.[10]
Microsoft Project review on TrustRadius
Create and run automated, scalable workflows on Tallyfy

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

Just 3 simple steps to digitized workflows

Evolve ops from chaotic projects in Microsoft Project to predictable processes on Tallyfy

Define

1. Document

Define or upload your template using AI. Optionally add simple if-this-then-that conditionals. Add rich descriptions to capture tribal knowledge on every step.

Define

2. Track

Launch your process with a form or any other trigger. Invite unlimited guests or coworkers to complete tasks and fill out forms. Tallyfy handles auto-reminders.

Define

3. Improve

Improve your process through feedback and metrics. Add steps run by AI. Automate specific steps if they’re worth it. Practice easy and continuous improvement.

Do you know the cost of busywork?

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  • I forgot we had to do that
  • What comes next?
hours
START TALLYFYING
  • Every workflow - digitized
  • Everyone is happy and efficient
  • Newbies are auto-trained
  • Grow revenue without chaos
TIME IS EVERYTHING
  • US average wage is $44/h
  • Nobody enjoys busywork
  • Free up time for innovation
  • Automate mundane stuff

Tallyfy does not charge for basic services

Need 1:1 help? Unlike costly “professional services” or third-party consultants for Microsoft Project – Tallyfy guarantees free 25-minute screen-sharing calls with workflow experts for life.

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GDP per capita for the world

Fair Price Guarantee

Tallyfy is well known because our pricing is discounted using the GDP-per-capita of your primary country. If you qualify you get an even better product with even more value. Choosing Tallyfy over Microsoft Project is a no-brainer.

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Integration and compliance information

Summary of connectors and integrations

What is Microsoft Project used for?

Microsoft Project is primarily a project management tool focused on managing one-off projects and Gantt charts. While it may be useful for planning individual projects, it often falls short when it comes to managing repeatable processes that are crucial for business operations. Unlike Tallyfy, it may not handle recurring workflows or process automation effectively, making it potentially less suitable for companies looking to scale their operations efficiently.

What exactly is Tallyfy and how does it differ from Microsoft Project?

Tallyfy is a modern workflow management system that focuses on eliminating chaos in your daily operations. Unlike Microsoft Project’s project-centric approach, Tallyfy specializes in tracking and automating repeatable processes. It helps teams save significant time, typically around 2 hours per person per day, by digitizing workflows and enabling smart delegation to both people and AI. The system ensures consistent, high-quality outcomes while making it easy to scale operations without friction.

As Peter Drucker famously said, “There is nothing quite so useless as doing with great efficiency something that should not be done at all.” Choosing the wrong tool can amplify inefficiencies rather than solve them.

Why is process management better than project management?

Process management, which Tallyfy specializes in, offers significant advantages over traditional project management tools like Microsoft Project. Processes are repeatable, predictable, and can be automated, while projects are typically one-off events that can’t be easily optimized or scaled. As W. Edwards Deming famously said, “If you can’t describe what you’re doing as a process, you don’t know what you’re doing.” Companies that focus on processes rather than projects can achieve consistent results and continuous improvement.

Does Microsoft Project have country-specific pricing discounts?

Microsoft Project typically maintains standard pricing globally without consideration for different economic conditions. In contrast, Tallyfy offers thoughtful, permanent discounts based on each country’s GDP per capita. This approach ensures fair pricing worldwide and makes powerful workflow management accessible to businesses regardless of their location.

How does Tallyfy handle process improvement?

Tallyfy excels at continuous process improvement through its elegant feedback system. Users can easily leave comments on any step, which are automatically routed to process owners for review and implementation. This creates a natural cycle of improvement that may be missing in project-focused tools like Microsoft Project. The system makes it simple to track suggestions and implement changes that lead to better processes over time.

As Benjamin Franklin wisely noted, “By failing to prepare, you are preparing to fail.” The right preparation includes choosing tools that grow with your organization.

How does AI integration differ between Tallyfy and Microsoft Project?

While Microsoft Project may offer basic AI features, Tallyfy takes a more practical approach by integrating AI where it matters most. Instead of generic chatbots, Tallyfy uses AI for specific, high-value tasks like automatically migrating existing SOPs and process documents. It’s also ready for computer vision AI that can control your mouse and keyboard, enabling true process automation. This targeted approach delivers more practical benefits than broad, unfocused AI implementations.

What security standards do these tools comply with?

Tallyfy maintains strict compliance with modern security standards including BIMI and HSTS, which Microsoft Project may not fully address. This commitment to security helps protect your sensitive workflow data and ensures safe operations across your organization.

How can I see what customers say about Tallyfy?

You can read authentic customer reviews and success stories at Tallyfy’s customer testimonials page. These reviews highlight real experiences from businesses that have successfully transformed their operations from project-based to process-based management.

Does Tallyfy offer free professional services?

Yes, unlike Microsoft Project, Tallyfy provides free professional services to help you succeed. This includes implementation support, training, and ongoing assistance. To learn more about these services, you can schedule a chat with our team.

How can I get started with Tallyfy?

The best way to get started is to book a demo with our team. We’ll set up a customized trial instance based on your needs and show you how Tallyfy can transform your operations from project-based chaos to process-driven efficiency.

References and Citations

Tallyfy is a uniquely different competitor to Microsoft Project

Can you tolerate the pain and cost of each person in your company wasting ~2 hours a day on busywork?

DISCLAIMER OF AFFILIATION, ACCURACY & LIABILITY

This page is an independent, good‑faith comparative review prepared by Tallyfy, Inc. (“Tallyfy”) and is based on publicly available information, third‑party reviews, and vendor materials current as of February 2025. The content is offered “AS IS” for general informational purposes only and does not constitute professional, technical, or legal advice.

  • No Affiliation. Tallyfy is not affiliated with, endorsed by, or sponsored by Microsoft Corporation. “Microsoft Project” and related logos are trademarks or registered trademarks of Microsoft Corporation; all such marks appear solely for nominative, comparative reference permitted under the Lanham Act and the doctrine of nominative fair use.
  • Dynamic Information. Features, service levels, and pricing change frequently and may have changed since the compilation date. Users should verify current offerings directly with each vendor before making purchasing decisions.
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  • No Warranties; Limitation of Liability. Tallyfy disclaims all warranties—express or implied—including accuracy, completeness, merchantability, and fitness for a particular purpose, and will not be liable for any loss or damage arising from reliance on this content.
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